Country: India
Closing date: 18 Aug 2017
Girl Effect are looking for an experienced Mumbai based Operations Manager to be an integral part of our launch in India. This is a dynamic and fast paced role and is perfect for someone who has hands on experience of starting up operations. The role will be varied and requires adaptation, flexibility and willingness to get stuck in. This is a good opportunity to take the lead in areas such as procurement, HR administration, arranging team logistics and travel, managing security and risk and arranging office space and assets..
If you are a hands on Operations Manager looking for a fresh challenge in an organisation with an amazing cause, please do get in touch!
Key Responsibilities
Procurement and Contracting
- Lead on the procurement of goods and services in accordance with the procurement policy and best practice value for money
- Ensure all tenders go through the appropriate process with adequate timing for a competitive process. This includes obtaining competitive quotes, completing bid analysis for supplier selection, negotiation of scope of works and budgets, completing business cases as well as establishing relationships with suppliers
- Ensure Consultant terms of reference are comprehensive and that feedback forms are completed on the conclusion of their work before final payment is made
- Maintain records of all procurement processes for audit trail purposes and be able to provide an update of all outstanding procurement at any one time for commitment & budget management purposes
- Contract management on Salesforce in line with GE contract management guidelines
Logistics and Travel
- Proactively manage transport needs of all staff in India including vehicles (hired cars), air travel and accommodation and security arrangements in Mumbai and in other areas of India where travel may take place
- Provide logistical support to overseas visitors including help with visas, transport and accommodation bookings and travel advice
- Oversee and manage logistical support for events and workshops with assistance from the Project Manager
Security & Risk
- Establish strong security information networks
- Arrange risk assessments of marker hotels/accommodation/office space/events/travel with external security consultancy to ensure they meet basic security requirements
- Provide security briefing for visitors on arrival to India and ensure that any necessary security arrangements are in place for in-country travel
- Coordinate with the GEI Team and complete the Quarterly Risk Register and Incident Reporting liaising with Operations Manager in London
- Ensure adequate insurances are in place for staff
HR Administration
- Work with and assist People team in London on HR and recruitment
- Facilitate the onboarding and off boarding of staff and ensure detailed induction plans are prepared for all new team members, liaising with the wider team where relevant
Office and Asset Management
- Office management including: procurement, maintenance and management of office supplies and equipment; oversee and manage IT infrastructure
- Manage and maintain the asset / inventory register ensuring all new assets are recorded in the register, provided with an asset code and are physically labelled
Finance
- Participate in all strategic planning, quarterly planning, budget reforecasting, training, team building and related activities of the Girl Effect India team and contribute to the overall development of the organisation
- Manage the Operations budget with effective forecasting and expenditure
- Financial management and coordination of supplier payments where necesssary
Skills and Experience
- Experience with all aspects of office management and administration i.e. procurement, HR, finance, event/workshop management and IT
Experience of starting up operations from the very start
Experience of using Salesforce or an equivalent system
Computer literate (i.e. Word, Excel, Outlook, Internet Explorer)
How to apply:
For more information and to apply, please visit:
http://girleffect-jobs.org/vacancies/346/ReliefWeb/operations_manager_mumbai/