Country: India
Closing date: 29 Aug 2015
Job Purpose
-Responsible for providing an effective and efficient corporate services platform to support the program and representational activities of the IRRI India(includes Delhi, Hyderabad and other locations) and Nepal Offices. Corporate services (CS) will be provided in a proactive manner and consistent with IRRI policies. CS Manager will report primarily to the IIO Country Representative with functional reporting to the Deputy Director General for Management Services (DDGMS) at IRRI headquarters. She/He will lead the NRS country office corporate services team and will take functional guidance from their HQ counterparts.
This position is based at IRRI India Country Office (New Delhi, India). Internationally Recruited Staff benefits can be found here.
Roles and Responsibilities
Responsible for all IRRI India Office related financial planning, controls and reporting:
-Develop and maintain annual and strategic financial forecasts in support of business planning activities and plans.
-Oversee the operations of the finance services to ensure efficient and effective administration, accounting and reporting services.
-Prepare and submit quarter financial reports for IRRI Headquarters (HQ).
-Management of the annual financial audit of the country office’s finances.
-In consultation with the Controller, oversee the development, management and monitoring of the annual operational budgets and financial forecasts, including a mid-year update.
-Implement corporate financial policies, procedures and financial controls for the country office.
-Ensure that grant proposals originating from the country office are adequately budgeted to achieve operational goals and to ensure full cost recovery.
-Ensure payroll is managed effectively against the relevant agreements and policies.
-Serve as final point of escalation for Accounts Receivable/Accounts Payable issues
-Oversee cash management; Approve payables; Execute cheque signing
Risk Management
-Liaise with HQ Risk Management and Quality Assurance
-Develop an IIO risk register and report against the agreed mitigation measures; Develop an IIO Business Continuity Plan
-Maintain and manage all necessary insurance policies
Governance and Administration Management
-Ensure compliance with applicable laws such as those covering equal employment opportunities, human resource obligations, and lease grants.
-Design, implement and manage administrative systems for efficient functioning of the country office.
Human Resource (HR)
-Support the creation and maintenance of positive human resource services including Workplace Relations & Organizational Development, Compensation, Benefits and Reporting and Recruitment
Information Technology
-Manage an efficient and effective ICT network that addresses the operational needs of the country office
Procurement and Materials Management
-Ensuring that all procurement is in accordance with CGIAR Financial Guidelines 6 (FG6) as well as local laws and procedures
-Ensure that the country office is adequately equipped for its operations
-Represent the Institute in negotiations with external agencies and suppliers
-Implement systems and processes for logistics supply management, in line with IRRI procurement policies
-Coordinate with IRRI HQ-Supply Chain Services
Physical property
-Manage property lease agreements
-Oversee building and maintenance supplier contracts
-Ensure leased or owned properties (buildings, property, equipment, and vehicle fleet) are maintained to a good standard and overseeing contractual arrangements for rented properties
-Oversee transport team and fleet
Safety and Security Services
-Act as safety and security focal point implementing an approach which maintains a safe and secure working environments
-Undertake other duties within the scope and level of this position as directed by the Deputy Director General for Management.
Check full job details onhttp://jobs.irri.org**(go to "search/visit the IRRI job board" and look for this position) or copy and paste this URL to your browser**https://goo.gl/GTiv60**to submit applications.**
How to apply:
Check full job details on http://jobs.irri.org (go to "search/visit the IRRI job board" and look for this position) or copy and paste this URL to your browser https://goo.gl/GTiv60 to submit applications.